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Annual Return
- In December each year an Annual Return requesting sheep numbers and fees is forwarded to all members.
- Annual fees payable, inclusive of GST, are the annual subscription fee of $126.50 and registration fee of 14 cents per head, with a minimum charge of $55, for all sheep declared on the Annual Return under the heading “Summary of Sheep at 31st December”.
- If rams are sold, a levy of 66 cents per head is payable with a minimum charge of $22 and maximum of $440.
- Semen and embryo sales also attract a levy of 33 cents per dose or embryo.
Annual Return Tips
- Minimum payments apply on registration fees, and also on the ram levy if rams are sold.
- Members should keep the pink copy of the Annual Return, invoices and VPs for their own records.
- The closing date for Annual Returns is 28th February, after which a penalty fee applies.
- Late returns also risk omission from the next issue of The Australian Stud Merino Flock Register.
- As contact information shown on the Annual Return provides the basis for entries in the above register and any future print-runs of the NSW Merino Stud Directory, members should include personal names, email, phone, fax and mobile numbers.
- The Annual Return has provision for the inclusion of the member’s website address, which for a one-off fee of $55 (including GST) will be included in The Australian Stud Merino Flock Register, published on-line and as a CD-Rom.
STUD RECORDS
Every owner of a registered flock shall keep proper records of his stud breeding activities and in particular shall keep such records as may from time to time be prescribed by the Rules or by the Council.
Each registered owner of a flock shall furnish to the State Committee full particulars of all sheep sold, leased or otherwise disposed of by him as stud sheep from his registered flock if the sheep sold are to be added to a registered flock or if the purchaser intends to make application to register the purchased sheep as a new stud.
Forms known as Vendor’s and Purchaser’s Certificate (VP) are provided by the AASMB for this purpose and may be obtained from the NSW SMBA upon request. These are to be issued and signed by the vendor at the point of sale of stud sheep and genetic material. A purchaser needs to request a VP from the vendor so that the purchase can be registered.
Key to information required for Sheep Genetics Australia (SGA): The SGA identification system provides a unique 16-digit ID for all sheep. An ID is constructed in the following way:
First two digits=Breed of the flock Example of 16 digit ID: 5049672005050012
Next four digits=Registered Flock No. ) 50 4967 2005 050012
Next four digits=Year of birth ) Breed Flock Year of On-Farm
Last six digits=On-farm Sheep ID No. ) Drop ID
Members who wish to enter sheep in the SGA database should ensure the breeder agrees and signs in the space provided, then fill in a 16-digit ID for each animal and, if possible, sire of sire information which will increase the knowledge of linkage between studs.
Breeders who elect to have sire information excluded from the SGA analysis are requested to inform SGA of this either through email to database@sheepgenetics.org.au or by mail to PO Box U254 University of New England, Armidale NSW 2351.
A VP consists of four carbonless pages:
1. original, blue colour: Purchaser to include with Annual Return or application to register a Merino stud.
2. first copy, either blue or green depending on when VP printed: Purchaser to retain.
3. pink copy: Vendor to retain.
4. white copy: Vendor to forward to State Merino Association at time of issue.
The procedure for use is as follows:
vendors: When requested upon selling stud rams, ewes, semen (quantities to be noted in doses, not straws or pellets), or embryos, complete and sign a VP as vendor, filling in details of purchaser including name, address and studname if applicable, and details of sale.
The original and first copy are handed or sent to the purchaser.
The pink copy is retained by vendor for own record.
The white copy is forwarded to the State Merino Association.
purchasers: When buying stud rams, ewes, semen or embryos, request original and first copy of VP from the vendor if possible at the time of purchase. Upon receipt, sign and complete the VP at the bottom of the form as purchaser.
The original blue VP certificate is to be attached to registration application form or retained until the Annual Return for that year is received. After completion of the Annual Return, attach the original blue VP to the Annual Return and forward to the State Merino Association office. The first copy VP is retained by the purchaser for own record.
Please follow these procedures so that accurate records are maintained.